UNF Center for Instruction and Research Technology

Support Document

Canvas / Preferred Names


The University of North Florida recognizes that many students, faculty, and staff prefer to use names other than their legal names to identify themselves. As long as the use of a preferred name is not for the purpose of misrepresentation, UNF acknowledges that a preferred name should be used whenever possible in the course of university business and education. In order to provide a safe, inclusive and nondiscriminatory community, UNF faculty and staff should use a student’s preferred name.

Preferred Names vs. Legal Names

Currently, students can update their display name in Canvas with a preferred name by completing a Personal Information Update Form. Both a student’s legal name and preferred name remain under the same N-number, so you can reconcile any differences by always referring to the N numbers on all class rosters.

These instructions are intended to provide additional guidance on how to reference both your Canvas roster and the Class Roster in MyWings.

View the Course Roster in Canvas

From within a Canvas course, select People from the course navigation menu.

The People page displays the course enrollment list with the following information: Name, Login and SIS ID, Section, Role, and Activity data. If a student chooses to update their preferred name, the preferred name will be what is displayed in Canvas.

View the Course Roster in Banner

Log into MyWings, and click the Faculty Services tab. Select Detail Class List. Select the course from the dropdown menu and click Submit.

The course roster displays the Student Name, ID (N-number), and a photo.

Cross-Reference by N-Number

If a student requests to have their preferred name changed, it is important to note that Banner will continue to display their legal name while Canvas will use their preferred name. Since the names will not be consistent across both systems, it is recommended to use the student’s N-number as a cross-reference.

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